Letter Writing

Goal

NFC looks to put forward a common look and feel in regard to formal letters to outside entities. This ensures a level consistency across chapters and national NFC, as well as a high degree of professionalism.

Draft and Approval Process

  • Chapters will generate a basic position on an issue and then assign a member to conduct further research and draft a letter on behalf of the chapter.

  • Drafts will be shared with the rest of the chapter for input and approval.

  • Upon approval, drafts will be forwarded to the applicable National Vice Chair for review, input, copy editing, and final approval.

Banner:

  • NFC State Logo (full color .png format)

  • NFC Contact Info:

Native Fish Coalition

PO Box 10

Pownal, ME 04069

Info@NativeFishCoalition.org

Address:

  • The physical address of the recipient should be printed on the letter.

Formatting:

  • Font: Calibri (no bold, no italics)

  • Font Size: 11

  • Justify: Left

  • Spacing:

    • Double space after sentence

    • Single space between lines

  • Blank line between paragraphs (do not indent as many web tools do not support it)

Signature Line:

  • In most cases, letters should come from the Chapter Chair (regardless of who drafts the letter)

Sincerely,

Aliess John, Chair, New Hampshire Chapter of Native Fish Coalition                            

  • If a board member other than the Chair has a personal relationship with someone such as a potential local business sponsor, it is acceptable for that board member to sign their own name with NFC title.

  • Always CC as below, and send the email accordingly:

CC: NFC National Board

NFC Alabama Board

  • Include at the bottom: "Sent via electronic mail".

Submission:

  • Letters should be sent via email unless a hard copy is requested

  • Letters should be saved in PDF format and attached to an email.

    • Do not email Word documents as they can be modified. 

—sample letter—

Internal NFCBob MallardComment