Chapter Officer Roles and Responsibilities

Goal

To clarify the roles and responsibilities of state level officers. This includes chapter Chairs, Vice Chairs, and Secretaries.

Background

While a national organization with a National Board and centralized administration, NFC operates primarily at the state level with regard to wild native fish conservation initiatives. Therefore, state chapters are critical to our success.

Policy

Chair

  • Provide overall leadership for the group.

  • Germinate project ideas

  • Recruit and vet prospective chapter board and advisory council members

  • Establish and manage partnerships

    • Agencies

    • Organizations

    • Businesses

  • Solicit state and local grants

    • Show and event equipment

    • Shared field equipment

    • Project expenses

      • Project specific field equipment

      • Lab fees

      • Signage

Vice Chair

  • Assist the Chair and Secretary

  • Step in for Chair and Secretary when needed

  • Coordinate internal project human resources

    • Assign project leads to all projects

    • Recruit board members for tasks

  • Provide project updates to National

    • Within 36 hours of measurable task completions or issues

    • Photos, text, graphs, etc.

      • Campaign updating

      • Blogging

      • Newsletter

  • Monitor and audit chapter webpage

    • Make sure all board members have bios

      • Make sure titles are correct

      • Make sure order is correct - Chair, Vice Chair, Secretary, Members at Large by alpha last name

    • Make sure bios are deleted when board members depart

Secretary

  • Manage chapter show and field equipment

    • Coordinate storage

    • Coordinate distribution

    • Maintain accurate inventory and status

  • Manage chapter merchandise inventory

    • Maintain accurate inventory

    • Coordinate storage

    • Report inventory to National Chair after each show and event

      • Emailed within 3 days of the meeting

    • Replenish inventory

      • Coordinate with National Chair

  • Schedule meetings (Virtual and In-Person)

    • Create and distribute meeting agendas

      • Sent with the meeting invite

    • Create and distribute meeting minutes

      • Emailed within 3 days of the meeting

        • Chapter - officers and board members

        • Applicable National Vice Chair

        • National Chair

        • Executive Director

Summary

While not an absolute rigid structure, NFC chapters operate with a 3-person leadership team: Chair, Vice Chair, and Secretary. There will be times, however, when one officer will have to step in to fill the roles and responsibilities of another officer due to availability, experience, knowledge, contacts, etc.

Internal NFCBob MallardComment