Letters of Support

Goal

NFC is asked to write letters of support for other organizations and agencies projects from time to time. While we are willing to do this, there are some basic guidelines we need chapters to follow.

Guidelines

  • Projects must adhere to NFC mission and policies

  • No form letters allowed

    • Reply to requestor that NFC does not use form letters

    • Ask if a custom letter is acceptable

    • If not, politely decline the request

  • Letter must not oversell the benefits of the project

    • NFCs reputation is on the line

    • It makes no sense to hurt your reputation for someone else’s project

  • Letter must not ignore other known related problems

    • NFCs reputation is on the line

    • It makes no sense to hurt your reputation for someone else’s project

  • Reciprocity - Fair is fair…

    • Decline the request if it comes from an agency or organization that has demonstrated a lack of reciprocity in regard to NFC in the past.

Header:

  • NFC State Logo (full color .png format)

  • NFC Contact Info:

Native Fish Coalition

PO Box 10

Pownal, ME 04069

Info@NativeFishCoalition.org

  • The physical address of the recipient should be printed on the letter

Format:

  • Single page is best for letters of support

  • Font: Calibri

    • No bold

    • No italics

  • Font Size: 11

  • Justify: Left

  • Spacing:

    • Double space after sentence

    • Single space between lines

  • Blank line between paragraphs

    • Do not indent as many web tools do not support it

Signature Line:

  • In most cases, letters should come from the Chapter Chair (regardless of who drafts the letter)

Sincerely,

Aliess John - New Hampshire Chair, Native Fish Coalition                            

  • If a board member other than the Chair has a personal relationship with someone such as a potential local business sponsor, it is acceptable for that board member to sign their own name with NFC title.

  • Always CC as below, and send the email accordingly:

CC: NFC National Board

NFC Alabama Board

  • Include at the bottom: "Sent via electronic mail".

Draft and Approval Process:

  • Chapters will generate a basic position on an issue and then assign a member to conduct further research and draft a letter on behalf of the chapter.

  • Drafts will be shared with the rest of the chapter for input and approval.

  • Upon approval, drafts will be forwarded to the applicable National Vice Chair for review, input, copy editing, and final approval.

Submission:

  • Letters should be sent via email unless a hard copy is requested.

  • Letters should be saved in PDF format and attached to an email.

    • Do not email Word documents as they can be modified. 

—sample letter—

Internal NFC 2Bob MallardComment